It is difficult to organize an office move. This is the bottom line. There are many components and deadlines that overlap, which can lead to delays or overbudget. Although office relocation can be stressful, there are simple steps you can take that will simplify the process and reduce stress. These are the top five ways to make your move easier!
First, begin early . The timeframe for “early” planning can vary depending on how big your office move is. Planning should begin at least one to two years prior to your move date. You will have plenty of time to plan in case any unexpected events happen during your office move. You will also be able to get the most basic tasks done first so that you have only the office move itself to worry about.
Now that you’ve given yourself enough time to plan your office move, you need to evaluate your weaknesses. What can you do to improve your business in the future. Maybe your layout could be improved. Perhaps employees could benefit from more collaborative workspaces? Perhaps you can locate a more convenient location for your clients. No matter what deficiencies you discover, your office move should be about correcting them. You can correct them in many ways: design, location and technology upgrades. Work practice improvements are just a few examples. Consider your move to your business as a chance to start over.
Third, you do not want to tackle the move alone. You can form a move committee within the company and split up the tasks. To help you with your tasks, it is a good idea to bring in a lot of experts. An architect, space planner and IT relocation team are just a few of the relocation professionals you will need.
Although your move covers many aspects of your business, such as business cards and servers, it is important to link these phases together. Find a vendor that can help you with multiple aspects of the project if possible. Many furniture dealers are also skilled in space planning and design. If you don’t have the ability to bundle your services, ensure that all your vendors communicate with each other so that your vision is not lost.
It will also make your life easier to communicate regularly with your staff on the office moving process. Many employees will be worried about how the move will impact their jobs and work environment. They will feel more involved by receiving updates with pictures of the progress and reassured that they will be able to do their jobs easier at the new office. A bunch of employees who are slow to move is not what you want.
Check out these links for more tips on office moving!
Shannon is a writer at MoveMyBiz. This online resource provides information for office managers and coordinators planning an office move. MoveMyBiz provides free checklists and guides to help you prioritize and organize all stages of your office move.
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